Terms & Conditions
These terms and conditions apply to participation in the International Forum on Infectious Diseases & Microbiology 2027. Participants, presenters and other registered attendees are expected to review and comply with the following policies.
1. Registration Policy
- Registration is considered confirmed after the applicable registration payment has been successfully received.
- Participants are responsible for providing accurate and complete registration information.
- Registration categories and applicable benefits are determined according to the selected participation type.
- Registration is generally non-transferable unless prior written approval is provided by the organizing team.
- For accepted abstracts, at least one author may be required to register in accordance with the conference participation policy.
2. Payment Terms
- Conference payments should be completed only through the official payment methods provided by the organizing team.
- Participants are responsible for applicable bank, transaction, currency conversion or payment processing charges.
- Registration fees are based on the participation category selected during registration.
- Any applicable promotional or discounted registration period will be subject to its stated validity.
- Participants should retain their payment confirmation or receipt for future reference.
3. Cancellation & Refund Policy
- Cancellation requests must be submitted through the official conference contact email.
- Any applicable refund will be processed according to the conference’s published cancellation policy.
- Administrative or payment processing charges may be deducted where applicable.
- Refund eligibility may depend on the date the cancellation request is received.
- Where a refund is approved, processing time may vary depending on the payment method and financial institution.
4. Abstract Submission & Scientific Review
- Submitted abstracts should be original and relevant to the scientific scope of the conference.
- Authors are responsible for the accuracy and integrity of their submitted content.
- Abstracts may be evaluated by the Conference or Scientific Committee.
- The organizing team reserves the right to accept, reject or request modification of submissions.
- Abstract acceptance does not automatically guarantee publication in a journal or other publication.
- Authors are responsible for complying with applicable research ethics and institutional requirements.
5. Conference Program & Modifications
- The scientific program is subject to change based on organizational and scientific requirements.
- Session timings, presentation formats and individual presentation schedules may be modified.
- Speaker and presentation details will be published as they are confirmed.
- The organizing team may replace or reschedule sessions when necessary.
- Some sessions may be delivered virtually as part of the hybrid conference format.
6. Speaker & Presentation Policy
- Presenters are expected to follow the presentation guidelines provided by the conference organizers.
- Presenters should submit presentation materials within the applicable deadlines when requested.
- The organizing team may adjust presentation schedules according to the final scientific program.
- Presenters are responsible for obtaining any necessary permissions for copyrighted material used in their presentations.
- Failure to attend or present may affect eligibility for presentation-related recognition or certificates.
7. Code of Conduct
- All participants are expected to maintain professional and respectful behavior throughout the conference.
- Harassment, discrimination, disruptive conduct or inappropriate behavior will not be tolerated.
- The organizing team reserves the right to restrict participation in cases of serious misconduct.
- Participants must comply with applicable venue, safety and local regulations.
8. Media & Photography
- Conference sessions and activities may be photographed, recorded or documented for legitimate conference-related purposes.
- Images or recordings may be used for conference documentation, reporting or promotional purposes where applicable.
- Participants who have specific concerns regarding photography or recording should contact the conference organizing team.
9. Certificates & Participation
- Certificates may be provided according to the participant’s registration and participation category.
- Presentation certificates may be subject to successful completion of the scheduled presentation.
- Certificate formats and delivery methods may vary for in-person and virtual participants.
- Participants should ensure that their registered name and affiliation details are correct.
10. Data Protection & Privacy
- Personal information provided during registration or submission will be handled in accordance with the applicable Privacy Policy.
- Information may be used for conference administration, communication, registration and participation-related purposes.
- Personal information will not be knowingly sold for unrelated third-party marketing purposes.
- Participants may contact the conference team regarding correction of inaccurate personal information.
11. Travel, Visa & Accommodation
- Participants are responsible for arranging their own travel and accommodation unless otherwise stated by the organizing team.
- Visa requirements and approval are the responsibility of the participant.
- Any invitation or supporting letter is subject to the applicable conference and documentation requirements.
- The organizers cannot guarantee visa approval or entry into Switzerland.
12. Limitation of Liability
- The organizing team will make reasonable efforts to conduct the conference as announced.
- The organizers may modify, postpone or change aspects of the conference when circumstances require.
- The organizers are not responsible for personal belongings, travel arrangements or losses arising from circumstances outside their reasonable control.
- Participants are responsible for ensuring that they have appropriate travel and personal arrangements.
Important: These terms may be updated when necessary to reflect changes in the conference program, registration procedures, payment arrangements or applicable requirements. Participants are encouraged to review the latest version of the Terms & Conditions before completing registration.
